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Everything You Need To Know About Fleet Management Software


Have you ever imagine, how big companies like Uber, Amazon, Swiggy, Flipkart, manage their different vehicles, customers, and deliverymen? What is it that allows them to work efficiently on a large scale? It’s Fleet management software!

In this blog get an insight on the best fleet management software everything from its working to the best software available.

What is a Fleet Management Software Solution?

Fleet management software solutions help fleet managers gain real-time visibility into their operations. It includes a wide range of functions and tasks like handling vehicle maintenance, tracking, driver management, fuel management, navigation, and routing, financing, replacement. It helps business enterprises coordinate and manage work vehicles in a centralized manner for the smooth functioning of the entire organization. Fleet asset management software permit companies that rely on transportation, to remove or minimize the risks associated with vehicle investment, improve efficiency, productivity and reduces their overall transportation and staff costs. It helps organizations to reduce costs and increase performance.

How does a fleet management system work?

fleet management system work

The vehicle fleet management software analyses, gathers, and stores data from the vehicle, with the help of GPS technology, update location, direction, speed. This data is combined from one of your fuel card providers, it discloses powerful insights on how your fleet is performing. With the advancement of technology, UI design is mobile-friendly and easy to use. Management and drivers can record data on vehicle operations for maintenance and mechanical issues to enhance the company productivity, related to driver license management, vehicle disposal, insurance, and acquisition. Fleet management software solutions ensure vehicle and employee security and efficiency by providing information on speed, work breaks, idle time, and driving routes.

Fleet management software features

Fleet management software for small business, vary based on the size of the fleet. Whether it is for transport across long distances, local delivery, and other commercial and non-commercial purposes. Its main features are tracking, maintenance, delivery management, route optimization, safe navigation, customers, reviews and ratings, driver’s productivity optimization.

1. Vehicle Tracking: 

Vehicle tracking

It is the most basic feature in all fleet management software. Vehicle fleet management software is usually GPS-based, and include a display of the real-time movement, storing data, history, etc. user can see real-time locations of their fleet on a map.

2. Driver Behavior:

A highly developed fleet management system in Australia collects a full range of data in real-time, by combining received data from the vehicle tracking system. Profile for any driver can be form, average speed, breaks, choice of gears, etc. Data can be utilized to point out drivers with dangerous habits and to suggest remedial training applicable to the issues.

3. Preventive Maintenance:

To track the consumption of a vehicle, its previous maintenance, and its longevity without the hassle of having to maintain manual or written records of all the times a vehicle is serviced. The user’s phone will get alerts and notifications before a vehicle is due for maintenance, to avoid breakdowns in the middle of an operation, downtime, and accidents. It saves a business from unforeseen losses.

4. Delivery, Schedule, Dispatch:

Due to steady streams of orders in large businesses, scheduling is key for the smooth running of its various systems. Scheduling would take care of operations like receiving orders from the end-user, assign the product/ assignment to an available unit to dispatch, being aware of the fulfillment/termination of delivery, and you can track the number of free and engaged vehicles at any given point.

5. Route Navigation:

Route management allows a fleet to find the shortest and most efficient route to its destination. It involves traffic management and prediction through route analysis. Route management becomes an important feature to survive in increasing competition. Fuel management: A great deal of fuel is required to manage a large fleet. Fuel management has become a necessity for dealing with market fluctuations and other factors that can influence the fuel market.

Advantages of Best Fleet Management Software

Advantages of best fleet management software

  • Economize your fuel expenses by at least 30%.
  • Know the status of the engine, whether it is idle or occupied, and save a great deal of time by not involving in excessive debates with the drivers.
  • Employers can know the working status of the driver if working overtime.
  • Check if any driver engages in frequent breaking that could lead to a vehicle damaged in any way.
  •  You can track vehicles with the help of GPS, on the road, and guide them through the fastest routes, thus saving time and money in the process.

Consider the following points to select fleet management software

Choosing the right vehicle management system can be an unnerving task, you could use these steps to find the exact software as per your fleet’s requirement.

1.Determine your fleet’s requirements

Every fleet is unique and has its unique strengths and weaknesses. You need to identify the problem areas that drove your business to choose a software solution in the first place. E.g. if your fleet has excessive fuel consumption or wastage, choose the software that focuses on diagnostics as opposed to scheduling.

2. Does this vehicle fleet management software address your issues?

You need to look at software through the lens of your specific issues. Condense a list of software packages that manage all the issues that your fleet faces. A large range of extra features gives many options depending on the size of your fleet.

3. Level of complexity

Choosing the right level of complexity for your fleet is very important. For a small fleet, highly complex software with many features could lead to more problems than solutions. Many factors need to be taken into consideration for the larger fleets to operate at an acceptable level of efficiency. Track many more variables and have enough data to harness and make positive changes. Select a powerful platform with a varied range of features.

4. Reliability and sturdiness

If the software is perfect for your requirement in every way, but crashes hamper your workflow and cause your business unwanted downtime. It is the best way, to use many trials and demos before you decide.

5. Customer Support

Customer Support

There will be times, when your software could run into problems, to avoid downtime you will need support from the system’s service provider. You need to make sure that you have good customer support and a problem resolution system.

6. Speed and robustness

You need to observe the speed at which your software processes data and syncs across different devices. With the use of mobile apps, fleet managers can keep an eye on fleet operations on the go. Make sure that even the mobile app functions and updates information at regular intervals, so that you get real-time updates. It is important for scheduling with fleet operators/drivers who are on the field. It is important that your software functions at high speeds across all devices.

7. Easy to use Interface

In-vehicle maintenance software transition of a fleet from paper-based to software-based happens, many employees take time to get used to the new way, and there could be some changes in their job profiles too. The software must have an easy-to-learn and use interface. It will help get your employees on board and the business back on track much faster. Having a good user interface avoid hiccups in the smooth functioning of your fleet.

8. Security and Privacy 

In-vehicle fleet management, another aspect to consider is the security of your system. These are features of the system you could test through the application. Use the demo to have employees log into it with dummy information. You can test how much information is released and what level of privacy is for an employee’s data. Test who can access the information from within the system. Take measures to test the system’s infrastructure.

Do you want to streamline the process of ordering, arranging the delivery, and making payments autonomously? Then fleet management software is the best solution.

Contact Us Now! to get a free demo from the fleet management software company.