Everything You Need To Know About Fleet Management Software

It is the most basic feature in all fleet management software. Vehicle fleet management software is usually GPS-based, and include a display of the real-time movement, storing data, history, etc. user can see real-time locations of their fleet on a map.

A highly developed fleet management system in Australia collects a full range of data in real-time, by combining received data from the vehicle tracking system. Profile for any driver can be form, average speed, breaks, choice of gears, etc. Data can be utilized to point out drivers with dangerous habits and to suggest remedial training applicable to the issues.

To track the consumption of a vehicle, its previous maintenance, and its longevity without the hassle of having to maintain manual or written records of all the times a vehicle is serviced. The user’s phone will get alerts and notifications before a vehicle is due for maintenance, to avoid breakdowns in the middle of an operation, downtime, and accidents. It saves a business from unforeseen losses.

Due to steady streams of orders in large businesses, scheduling is key for the smooth running of its various systems. Scheduling would take care of operations like receiving orders from the end-user, assign the product/ assignment to an available unit to dispatch, being aware of the fulfillment/termination of delivery, and you can track the number of free and engaged vehicles at any given point.

Route management allows a fleet to find the shortest and most efficient route to its destination. It involves traffic management and prediction through route analysis. Route management becomes an important feature to survive in increasing competition. Fuel management: A great deal of fuel is required to manage a large fleet. Fuel management has become a necessity for dealing with market fluctuations and other factors that can influence the fuel market.

Economize your fuel expenses by at least 30%.

Know the status of the engine, whether it is idle or occupied, and save a great deal of time by not involving in excessive debates with the drivers.

Employers can know the working status of the driver if working overtime.

Check if any driver engages in frequent breaking that could lead to a vehicle damaged in any way.

You can track vehicles with the help of GPS, on the road, and guide them through the fastest routes, thus saving time and money in the process.

Every fleet is unique and has its unique strengths and weaknesses. You need to identify the problem areas that drove your business to choose a software solution in the first place. E.g. if your fleet has excessive fuel consumption or wastage, choose the software that focuses on diagnostics as opposed to scheduling.

You need to look at software through the lens of your specific issues. Condense a list of software packages that manage all the issues that your fleet faces. A large range of extra features gives many options depending on the size of your fleet.

Choosing the right level of complexity for your fleet is very important. For a small fleet, highly complex software with many features could lead to more problems than solutions. Many factors need to be taken into consideration for the larger fleets to operate at an acceptable level of efficiency. Track many more variables and have enough data to harness and make positive changes. Select a powerful platform with a varied range of features.

If the software is perfect for your requirement in every way, but crashes hamper your workflow and cause your business unwanted downtime. It is the best way, to use many trials and demos before you decide.

There will be times, when your software could run into problems, to avoid downtime you will need support from the system’s service provider. You need to make sure that you have good customer support and a problem resolution system.

You need to observe the speed at which your software processes data and syncs across different devices. With the use of mobile apps, fleet managers can keep an eye on fleet operations on the go. Make sure that even the mobile app functions and updates information at regular intervals, so that you get real-time updates. It is important for scheduling with fleet operators/drivers who are on the field. It is important that your software functions at high speeds across all devices.

In-vehicle maintenance software transition of a fleet from paper-based to software-based happens, many employees take time to get used to the new way, and there could be some changes in their job profiles too. The software must have an easy-to-learn and use interface. It will help get your employees on board and the business back on track much faster. Having a good user interface avoid hiccups in the smooth functioning of your fleet.

In-vehicle fleet management, another aspect to consider is the security of your system. These are features of the system you could test through the application. Use the demo to have employees log into it with dummy information. You can test how much information is released and what level of privacy is for an employee’s data. Test who can access the information from within the system. Take measures to test the system’s infrastructure.